Winter Contract- 2026 

Date: Saturday & Sunday, December 5th & 6th

Place: Oakville Senior High School, 5557 Milburn Road, St. Louis, MO 63129

Shopping Time: Saturday 9:00am - 4:00pm and Sunday 10:00am - 3:00pm 

Set Up Hours: Saturday 6:00am - 8:30am & Sunday 9am - 10am

This agreement shall be for a period of two days: Saturday, December 5, 2026 9:00 AM - 4:00 PM and Sunday, December 6, 2026 10:00 AM to 3:00 PM

WHO IS THE OBPA

We are the Oakville Band Parents Association, a non-for-profit booster club for Oakville Tiger Bands.   Our mission is to help enhance our children's music education experience through financial support and volunteering time and talent.  Our students are fortunate to receive a well-rounded music education encompassing marching competitions in the fall and concerts and exhibitions in the winter season.  We host several fundraisers throughout the year, two of which are the Fall and Spring Craft Fairs.  If you would like to help us in our mission, please consider making a donation. Your OBPA room monitor will be happy to assist you.


*student helpers available only on Saturday to help transport booth materials and wares to/from your vehicle 

2. Rental per space for two days shall be $100.00 for standard booths in Gym A, Gym B, Commons, Cafeteria, and Hallway. A large space in the Commons is $125.00. No deposits will be accepted, payment must be made in full to receive rental space at the of registration. Tables are available at an additional $10.00 per table and electricity will be included at no additional charge. No one day rentals.

3. All merchandise must be hand-crafted by the seller. Vendors must attest to making all or a major part (over 50%) of each item presented at our fair and selling only their crafts. Resale of any purchased material is strictly prohibited. No “garage sale” , “3rd party marketplace”, or “flea market” items are allowed. Vendors may not offer food or drinks for sale that compete with our cafeteria items. The Craft Fair committee reserves the right to remove any item deemed objectionable, unacceptable or undesirable  for any reason. The Craft Fair committee reserves the right to reject crafts that are not at the level of quality that the Craft Fair committee deems suitable. All proceeds from craft sales go to the individual vendor.

4. The Craft Fair Committee reserves the right to assign your booth space. In the event a vendor can’t occupy their spaces on the days of the craft fair, the Committee reserves the right to have those spaces occupied by other vendors for that year. The Committee reserves the right to remove and/or deny future application to any vendor who exhibits improper behavior toward craft fair staff, students, patrons, and/or other crafters. We reserve the right to return your fee, pictures and application if your craft has been deemed unacceptable. All returned checks will be assessed a $25.00 NSF fee. 

5. Neither Oakville Senior High School nor the OBPA will be liable for any damages or injury to persons or property, sustained by conditions or activities on the school premises. 

6. Vendors are responsible for protecting their property and merchandise from damage or loss. Someone must be present at your display during published craft fair hours. Our adult volunteers will be happy to “sit” in your booth if you need a quick break. 

7. Neither Oakville Senior High School nor the OBPA accept any responsibility regarding changes to the school facility that could affect the fair, such as physical damage, construction change, or administrative decisions. 

8. Smoking, weapons, alcoholic beverages or pets are strictly prohibited on school grounds at any time. This includes parking lots. 

9. You must bring your own booth equipment, including tables (unless you ordered tables from us). No nails, screws, or staples may be put in the walls or floor. All booths must be safely constructed and not constitute a hazard. You may not demonstrate products in any aisle, corridor, or walkway. All tables must be covered with floor length cloth with no boxes or supplies showing. Candle burning is not allowed. 40 watt light bulbs only. 

10. Tear down begins at 3:00 PM on Sunday – no early tear down is allowed. Crafters may not move their vehicles into position until after this time. Crafters must be out of the school by 5:00 PM. The crafter shall be responsible for removing all merchandise and/or goods, leaving leased space in a neat and clean condition. Student helpers will be available to help transport your booth materials and wares back to your vehicle. 

11. Collection, reporting, and payment of Missouri State Sales Tax is solely the responsibility of the vendor. The school administration and the Craft Fair Committee accept no responsibility for sales tax collection. 

12. REFUND POLICY 

1. If you must cancel from our show, notify us in writing prior to November 1, and we will refund all your fees.

2. No refunds will be made after November 1. There are no exceptions to this rule. 

3. You cannot transfer your space to another crafter without written consent from the OBPA Craft Committee.

4. If you have not arrived by 8:30 AM on Saturday morning and have not contacted us, you will forfeit your booth and all fees you have paid. You will also be eliminated from future participation in our show. 

INCLEMENT WEATHER POLICY

  1. Full weekend cancellation - roll over to the next year’s event; have until Feb 1 of the next year to cancel via writing in email

  2. Partial weekend cancellation - no refund

  3. Need to make it clear that the decision will be based on the conditions of the Oakville area